Tag Archives: Grammar

[Tutorial] How to Create an Outline for a Business Document

You wouldn’t go to Paris without a map, would you? Ok, you might find the Eiffel Tower but could you find your way to Notre Dame? A map would help right? It’s the same in writing. Why do we need an outline? An outline is a map of your document. It help you, as a […]

How to improve your business writing in 15 minutes or less

‘I’d love to be a better business writer but don’t have the time.’ Ever hear yourself saying something like this? We’d all like to be better writers, but… How about if you could sharpen up your writing skills in fifteen minutes a day? Sound like a plan? Here’s how to do it. Getting started: create […]

Is Trying Too Hard Counterproductive?

I finally have my first running injury. I overdid it and now cannot run for a few weeks. And while this is a bummer, I also feel slightly proud that I’ve managed to acquire a running injury, which is surely a sign that I’m trying hard, right? Maybe. Well, not really. The injury occurred because […]

When to use ‘You’ in business documents… and when not to

Proposal writing might be easier if English had the equivalent of ‘usted’ in Spanish. Many languages have a formal and informal way of addressing people that’s not available in English. Maybe in the past, in olde English, ye served this purpose. I’m not sure. If you know, drop me a line. So, is there a […]

How to edit that report when pressed for time

In this tutorial we look at how to edit any document. Before we start: what does it mean to edit a business document? Most people think an edit means: Spellchecking for typos How it looks and feels Grammar (sometimes) Creating a checklist  Instead, create a checklist and review different aspects of the document one by […]

How to move from (Amateur) Blogging to (Professional) Writing

It seems snobbish, doesn’t it? Dividing people into different categories. On one side, formally-educated writers; on the other, dynamic bloggers breaking down the old rules. So, which one is best? Writer v Bloggers: Which One Are You? Let’s flip this around. In reality, neither are ‘best.’ They both offer different types of services. However, I […]

4 Business Writing Tips for Non-Native English Speakers

One of the differences between what they teach kids in high school these days and what I was taught is… business writing skills. When I went to school we studied Macbeth, Lord of the Flies, John Donne and Yeats. Wonderful stuff but not much use when you got into the real world. Most of us […]

J.K. Rowling: 7 Audience Analysis Writing Tips

J.K. Rowling said that she never wrote with a specific audience in mind. When she started to write Harry Potter in a cafe, her priority was to get the story down first and let the rest take care of itself. This approach may work in fiction but can you apply it to business documents? In […]

4 Writing Tactics from Desperate Housewives (+ Audience Analysis template)

Can one hour with Eva Longoria really make you a better business writer? I guess it all depends on the angle you take. Here’s what I mean. Let’s say you feel a little bit guilty when watching your favorite TV show. You can’t help wondering if there is ANY way you could apply what’s happening […]

How to Write More Strategic White Papers

If I were to ask you, “What’s the most important part in writing white papers? You’d say… Recently, I’ve been working with clients who’ve written very good white papers – in the traditional sense – but haven’t seen the returns they expected. Do they need to change the language, the tone, length or something else? […]

What correcting other people’s grammar really says about you

Before we start. Should it be people’s or peoples? I bet you noticed that, right? I do. @denise_bryson admits, “I’m such a grammar nazi that if I spell something wrong in a tweet, I have to delete it.” Of course, Nazi is spelt with a capital N but we’ll try to be good and let […]

7 Proofreading Tips for Business Blogs

Writing is easy. Editing is hard. Affect v effect. It’s so easy to get it wrong if you’re not paying attention. One’s a noun, the other a verb. That sounds simple, doesn’t it. Of course, there are exceptions as well and if you’re not paying attention… Let’s look at how to proofread a business blog […]

Why Good Teachers Makes Us Bad Business Writers

Does high school teach us to write in a way that’s counterproductive in the real world? Most high schools teach us to write in a formal, literary style, usually by studying the ‘classics.’ But does this make sense in today’s economy? When you go out and find your first job, what’s the first thing you do? Change […]

7 Case Study Writing Tactics

Do you use case studies to influence prospective customers? My guess is that you do as case studies are one of the most effective ways to soft sell technical products. But are you getting the response you’d expect? If not, then this tutorial will help. Technology Case Study 19 Case Study Templates for only $19.99 […]

How to Write Business Rules

Want to learn how to write business rules? Writing Business Rules should be easy. After all, you’re documenting how the business works, right? This shouldn’t be too hard as you’d assume everyone knows how it works. It’s how they do thing every day. Alas, that’s not always the case. Business Rules Templates (MS Word/Excel) Download these Business Rules […]