Category Archives: Video Tutorials
Microsoft Word, Video Tutorials
FAQ: How to Fix Issues Opening Older .doc Files in Newer Versions of Word (e.g., Version 2505+)
Jun
This week on Klariti we look at how to open older versions of MS Word .doc files in newer versions of Word. This can cause a lot of headaches especially if your legacy files you need to use and Word doesn’t appear to be able to open them.
What I’m going to show you is why this is happening, then walk through different methods to resolve it, and finally wrap up with some ‘best practices’ you can use for the next set of document conversions. We’ll also flag a few gotchas you need to watch out for.
Apr
During a recent training course for a Fintech client on document formatting, I showed everyone how to create, edit, and apply styles. The aim was to show the Marketing team (spread across different offices) how to setup a solid template they could share with the rest of the firm to ensure the fonts, theme, layout, and messaging was consistent across all comms.
However, just as we were about to close the call, one of the team suddenly pinged me. Her new styles were gone! She was super upset as you can imagine as she’d spent a few hours crafting the styles and was delighted with the result. So, what happened?
It’s sometimes hard to determine exactly why Word behaves in a certain way. In this case, why it suddenly decided to ‘hide’ the styles. However, there usually are ways to revert and recover the work you’ve done. If this happens to you, take a look at the following video.
Apr
If you can’t open MS Word, or if it does open but then closes automatically, it usually means the template is corrupt or one of the add-ins is causing a conflict. Other times, Word will open but says it’s in Safe mode. Obviously, this is fine to see the document but to get any work done we need the standard product.
As mentioned, this issue is often related to an add-in or template. Let’s look at how to fix this.
Apr
What is Compatibility Mode?
It’s a feature in Word designed to ensure that documents created in earlier versions can be opened and edited in newer versions without any loss of formatting or functionality. If this setting pops up when you open Word, then follow the steps below to go back to the normal MS Word settings.
Apr
One of the most popular articles on Klariti, and also on our YouTube channel, is how to create master documents. As this came up on a recent training course, I thought I’d go over the basics of how to create a master document, some of the benefits it offers, and how I use it to manage large documentation projects, such as responding to RFPs.
While it does take some effort, and a bit of planning, to setup the documents (and its sub-docs), once you have a template in place, you can modify it for future projects. Personally, I find it much easier to use than tools like Scrivener. You also have the extra bonus of having all your material is one location and don’t have to import/export/reformat text and images between tools. Ok, so let’s get started.
Mar
SJ from Montreal asked us on Twitter why she couldn’t paste a picture into a new MS Word document.
She had just added workflow diagrams to an SOP document which the Compliance Team had requested. However, when she pasted the images into Word, none of the diagrams appeared. This can be very frustrating, especially when you’re under a deadline and you become the bottleneck getting the document out. In this case, SJ pinged us and we were able to fix it over a few messages.
How do you fix the line spacing in the Table of Contents?
If the line spacing is a bit narrow, it can make the text look cramped and feel hard to read. You can fix this by increasing the line spacing, that is, the distance above and below each of the entries in the table of contents.
Sep
A business case is a document used to justify investment in a proposed project. Definition: A Business Case is used to get management commitment & approval for investment in business change programs. ogc.gov.uk VIDEO – What is a Business Case? In this video, we look at how to write a business case, three areas you need […]
Oct
MS Word inserts a reference mark in the text and adds the endnote at the end of the document. To add an endnote: Click where you want to add the endnote. Click References, Insert Endnote. Insert your Endnote Type the endnote text. Video: How to Add Endnotes to MS Word TIP: Press Ctrl+Alt+D to insert […]
In this video Ivan explains how to speed format your MS Word documents and templates. If you have a question, please leave it on the YouTube channel. MS Word – 3 Ways to Speed Format Documents YouTube Video Tutorials Subscribe and get great tutorials every week.
Why aren’t you using video to create more content? I took this video when heading to a museum in a Beijing taxi. It won’t win any academy awards but it has a certain charm. For me, shooting videos just makes sense. You can always find five minutes to flip open your phone and press Record. You […]
