How to Find Missing Styles in Microsoft Word

During a recent training course for a Fintech client on document formatting, I showed everyone how to create, edit, and apply styles. The aim was to show the Marketing team (spread across different offices) how to setup a solid template they could share with the rest of the firm to ensure the fonts, theme, layout, and messaging was consistent across all comms.

However, just as we were about to close the call, one of the team suddenly pinged me. Her new styles were gone! She was super upset as you can imagine as she’d spent a few hours crafting the styles and was delighted with the result. So, what happened?

Video – Find Missing Styles in MS Word

It’s sometimes hard to determine exactly why Word behaves in a certain way. In this case, why it suddenly decided to ‘hide’ the styles. However, there usually are ways to revert and recover the work you’ve done. If this happens to you, take a look at the following video.

Steps to Recover Missing Styles in MS Word

As shown above, if you suddenly find that your styles have disappeared, follow these steps:

  1. On the Home ribbon, click the small arrow in the lower right of the Style This opens the ‘floating’ Styles window.
  2. Click Options.
  3. In Select Styles to Show, click the Recommend
  4. Click the style you are missing (for example, Heading 2).
  5. Click the Show button or the Move Up or Move Down

Related MS Word Tutorials

I hope you’ve found this helpful. Here are links to other tutorials on how to manage your documents.

Issue Resolved?

Did that work? If you have a different version of MS Word the settings might be slightly different but they should still be under the Options menu. If not, send me a screenshot.

Let me know if you have any other issues with MS Word and we’ll spin up a video on how to fix it.

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