AI Writing, Business Continuity, CHATGPT, Excel Templates

Are you still writing Business Continuity Plans that hard way? + Get New AI BCP Prompt Toolkit

Posted on by Alan Thompson
18
Jun

If you’re reading this, you probably know the feeling.

You have the Business Continuity Plan template open in MS Word. You’re facing sections on risk assessment, contingency strategies, and communication plans. You know you need to fill them in, but the task feels immense. You start by updating contact lists and vendor details—the easy stuff.

But then you get to the core of the plan. How do you articulate the exact impact of a power failure on your specific cloud services? How do you create a testing schedule that’s comprehensive but not cripplingly expensive?

Too often, the result is a generic document, filled with boilerplate text that just ticks a box for compliance but wouldn’t actually help anyone in a real crisis.

I know that feeling. As a BCP consultant for over a decade, I’ve written more of these plans than I can count. The process can feel very groundhog dayish… laborious, repetitive, and time-consuming.

A few months ago, I started experimenting with AI (Claude is my perference, fwiw) to see if it could help. My initial results were… ok but that’s all. It gave me generic, high-level ‘stuff’. But I didn’t give up. I realized the problem wasn’t the AI; it was my instructions. In AI speak, these are called ‘prompts‘.

So, after a bit of trial and error, I learned to write more specific prompts. And the results really made a difference.

That’s part of the reason why I created the AI Prompt Toolkit for Business Continuity Planning. It’s the result of months of testing and refinement, so that you can craft better, more detailed, and truly personalized BCPs in less time.

NB: This isn’t about letting AI write the BCP plan for you. It’s about using it to help you think deeper, cover your bases, and articulate your strategies with precision. Ironically, it also helps with complaint, eg SOC2 requirements.

Who is this AI Prompt Toolkit for?

I designed this for the professionals in the trenches—the people responsible for making sure the plan is more than just a document sitting on SharePoint. It’s for you if you are a:

  • Business Continuity Manager tasked with creating or updating the corporate BCP.
  • IT Manager or Systems Administrator responsible for the Disaster Recovery and technical sections of the plan.
  • Risk Analyst or Compliance Officer who needs to ensure the plan thoroughly addresses all potential threats and regulatory requirements.
  • Consultant who develops BCPs for multiple clients and wants to improve efficiency and deliver higher-quality, customized plans.

What’s in the AI Prompt Toolkit?

This isn’t just a standalone product. The AI Prompt Toolkit is part of our Business Continuity Plan Template Pack.

When you get the pack, you receive:

  1. The Business Continuity Plan Template (MS Word & Excel): A professionally formatted, 48+ page template covering every conceivable section of a modern BCP. And 7 Excel spreadsheets.
  2. The AI Prompt Toolkit (MS Excel): This spreadsheet contains over 100 prompts, logically organized to match the sections in the Word template. There are no macros or installations required—just copy and paste.
  3. Supporting Templates: You also get templates for a Business Impact Analysis (BIA), Disaster Recovery Plan, and more.

The Excel toolkit is fully editable, with no copyright restrictions on modifying the prompts to better suit your needs. You own your customized version.

Why This Toolkit Will Help You Write More Personalized BCPs

A generic BCP is a liability. It creates a false sense of security. This toolkit helps you avoid that trap by focusing on personalization.

The Old Way (Before Prompts):​
You’d reach the “Environmental Disasters” section and write something generic like, “Flooding may impact operations.”

The New Way (With a Prompt):​
You copy this prompt from the toolkit:

As an emergency management planner for a company located in [Your City/State], create a risk assessment table for environmental disasters. Evaluate the specific impacts of a [Flood/Hurricane/Wildfire] on our primary data center at [Address], our supply chain logistics, and employee accessibility.

You paste this into an AI like ChatGPT or Gemini. Instantly, you get a detailed, structured analysis that considers your specific location and assets. This becomes the foundation for a truly useful plan that speaks your company’s language and addresses your unique risks.

When Can You Use the AI Prompt Toolkit?

This toolkit is designed to be your companion throughout the entire BCP lifecycle.

  • For Drafting: Use the prompts to generate a high-quality first draft of any section in minutes, eliminating writer’s block.
  • For Editing: Take an existing, vague section of your current BCP, combine it with a prompt, and ask the AI to rewrite it with more detail and clarity.
  • For Refining: Turn a simple bulleted list into a comprehensive table with risk ratings, recovery time objectives, and responsible parties.
  • For Validating: Use the prompts to have the AI act as an “auditor,” reviewing your work and identifying potential gaps you may have missed.

Personally, I’ve found that this toolkit cuts my initial drafting time by at least 40%. More importantly, the quality and depth of the final document are significantly higher. The risk assessments are more thorough, the recovery steps are clearer, and the entire plan feels more robust and actionable.

A Quick Word of Caution

Remember: AI isn’t perfect. It’s a tool, not a replacement for your expertise. I now use AI regularly for research, writing, and editing, but I always check the final output. You are the expert on your organization. The AI is your assistant. Use its output as a starting point, then validate, refine, and own the final content.

How to Write Effective Prompts

The key to unlocking the AI’s potential lies in how you ask. A well-structured prompt makes all the difference. To help you master this, I’ve written a detailed guide that explains the principles behind effective prompt engineering for BCPs.

You can read the full tutorial here:
​Klariti Guide to Writing Business Continuity Plans with AI Prompts​

Ready to Build a Better BCP? Here’s Where to Download the Toolkit.

If you’re ready to save time, reduce stress, and create a Business Continuity Plan that truly protects your organization, you can get the complete template pack, including the AI Prompt Toolkit, at the link below.

​Click Here to Download the Klariti Business Continuity Plan Templates + AI Prompt Toolkit​

I genuinely believe this approach can refine how we develop these documents, and create a more value-driven process. As always, make sure to say hello on LinkedIn as that’s where I spend most of my time these days.

Cheers,

Sean.

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Alan Thompson