How to Use White Papers for Strategic Advantage

The White Paper has its origins in the diplomatic service where they were public policy statements. In those days, there were typically three papers: white papers; grey papers for informative purposes; and black papers which detailed disavowed clandestine activities.

15 royalty-free MS Word White Paper templates.

15 White Paper Templates


At the time, Government and Scientific bodies wrote white papers to enlighten their peers on a particular subject, for example, investigations into a new technology.

These documents were supported with impartial, unbiased facts to aid in the decision-making process. The authors had no ‘agenda’ other than to assist their readers to understand the subject in question.

Role Of White Papers

In today’s competitive landscape, the humble white paper has evolved into a different creature. In the IT industry, it is used to:

  • Generate interest in new products
  • Differentiate products and services from competitors offerings
  • Demonstrate market leadership
  • Promote authors are subject-matter experts
  • Create news-flow for journalists
  • Win business

White Papers are frequently based on market research, polls, or surveys that a company has carried out, or has sponsored in conjunction with a research firm.

White Papers help convert prospective customers into paying customers.

White Papers are Strategic Marketing Tools

In the IT world, these documents are critical to your company’s survival, growth, and success. White Papers influence prospective customers. Not every customer will phone or email you about your products – but they will download your white papers—and case studies—and then read them at their convenience.

According to market research, white papers are the first port-of-call for decision-makers when investigating a product.

Decision-makers, such as CIOs and IT Managers, are under tremendous pressure to make the correct choice when choosing a products and/or service.

You can help them make that decision by producing persuasive arguments in your paper that demonstrates why your product/service fits their requirements.

Your document helps them build a case for recommending your product to their superiors e.g. Board of Directors. It is for this reason, that graphs, charts and diagrams are so valuable. They will frequently be cut-and-pasted out of your documents and into the PowerPoint presentation that the CIO will make to his team.

Role of White Papers for Decision Makers

Don’t underestimate the role that white papers now have in the IT industry.

For example, consider these facts:

  1. White papers are the first external source of information consulted by decision-makers on a particular product.
  2. White Papers are widely distributed amongst those in the decision-making process.
  3. Executives often consult White Papers even before their own Sales team.
  4. White papers provide critical input into the final decision about selected a product or service.
  5. White papers have a very long shelf life. Magazines, newspapers and other material get discarded quite quickly; white papers, in contrast, get filed for future reference and remain for long periods on corporate intranets.

With this in mind, your White Papers need to be more than dry technical documents. They should present your company as a market leader, as the right choice, and reinforce why to select you over your competitors.

Use White Papers as strategic tools in your marketing arsenal and influence those in the decision-making process.

15 royalty-free MS Word White Paper templates

15 White Paper Templates