AI Writing

Klariti Primer #2: How to Edit Contract Managment Plans using Google Gemini

Posted on by Alan Thompson
28
Apr

Yesterday, we look at how to use AI to start developing your Contract Management Plans. To get started, the Klariti Primer explained how to create simple, intermediate, and advanced prompts.

What I’d like to do next is show you how to edit and collaborate with AI, such as Google Gemini, to start drafting and refining your material.

Opening: How to Revision Your Draft

Ever sent a Contract Management Plan for review, only to get back a dozen conflicting edits from Legal, Procurement, and PMO? Merging feedback is tedious—but here is how AI can help.

Scenario: The Collaboration Bottleneck

Manual edits lead to:

  • Version chaos (e.g., “Final_Draft_v3_PMComments.docx”).

  • Inconsistent language (e.g., mixing “Contract Manager” and “CM”).

  • Missed compliance updates (e.g., outdated regulatory references).

Solution: AI for Editing & Stakeholder Alignment

1. Simple Prompts (Consistency Checks)

  • “Proofread this section for passive voice and replace with active language.”

  • “Ensure all instances of ‘Contract Manager’ use the abbreviation ‘CM’ after the first use.”

2. Intermediate Prompts (Stakeholder Feedback)

  • “Summarize the key changes requested by Legal in bullet points.”

  • “Rewrite this clause to align with the Department of General Services’ amendment guidelines.”

3. Complex Prompts (Version Control)

  • “Compare this draft with the previous version and highlight additions/deletions in a table.”

  • “Generate a change log for Appendix C (Revision History) with today’s date and author.”

Pro Tip: I use AI to pre-empt feedback. Before sending drafts, I ask:
“Identify potential compliance gaps in this Work Authorization section.”

Next Steps: Automating Updates

In Part 3, I’ll show how to:

  • Use AI to auto-update plans when regulations change.

  • Extract insights from past contracts for better risk management.

Missed Part 1? Read it here.

Klariti Templates

Download the Contract Management Plan Templates

Alan Thompson