Business Case: How to Justify the Business Need in 3 Steps

How do you justify the needs for a Business Case?

First, explore the Business Needs as this drives the Business Case. Looking at it from this angle helps justify why there is a need to perform this task. Let’s look at a typical example.

Download Now for $9.99 – Buy Here!

Business Case Template - Download Here

Business Case: Justify the Business Need

Business Case shows why a project makes financial sense to your company. It helps project stakeholders with project planning and decision-making. For example:

  • What products to buy
  • What vendor to choose
  • When to implement new solutions

Business Case Example

You work for a small bank. One of the problems is the cost to handle checks. You’d prefer to move the customers to credit cards as it lowers the handling costs and lets you focus on high value actives.

To convince your management team that this is worth investing in, you need to show them where, why and how this will succeed. And this is why you need to create a business case.

Business Case Justification

The advantage of the business case is that it helps you:

  • Justify why the investment will return the initial commitment.
  • Show where there will be costs savings.
  • Give examples of how this has worked before for others businesses.

What we are doing here is giving the decision makers enough information to weight up the pros and cons of the investment.

Business Case: Where to Start

You can start the document by looking at the following:

  1. Outcomes – what benefits will the business gain by making this investment. Support this with case studies, white papers and other documentation.
  2. Justifications – you can then reinforce this by illustrating where the business will be more competitive as a result of starting the project. In the bank’s case, you could calculate how much you would save per customer by switching them from checks to credit cards.
  3. Obstacles – you also need to balance the document by showing the difficulties the project may encounter. In some ways this is where you win or lose the argument. If you can address the key problem points with reasonable responses, your business case will be more convincing to the project stakeholders.

Conclusion

Your readers look at the business case as a tool for making go/no go decisions. Your job is to give them enough facts for them to make these calculations and decide whether to progress or not.

Learn more about this MS Word Business Case Template

Thousands of templates to jump start your project

Acceptance Test Plan

Contingency Plan

Software Development Templates

Acquisition Plan

Conversion Plan

Software Requirements Specification

Action Plan

Cost Benefit Analysis

Software Testing

API Documentation

Database Design

Standard Operating Procedures (SOP)

Audience Analysis

Datasheet

Statement of Work

Availability Plan

Deployment Plan

System Administration Guide

Bill of Materials

Design Document

System Boundary

Business Case

Disaster Recovery Plan

System Design Document

Business Continuity

Disposition Plan

System Specifications

Business Plan

Documentation Plan

Technical Writing Templates

Business Process

Employee Handbook

Test Plan

Business Requirements

Error Message Guide

Training Plan

Business Rules

Expression of Interest

Transition Plan

Capacity Plan

Fact Sheet

Troubleshooting Guide

Case Study

Feasibility Study

Use Case

Change Management Plan

Functional Requirements

User Guide

Communication Plan

Grant Proposal

Verification and Validation Plan

Concept of Operations

Implementation Plan

White Papers

Concept Proposal

Installation Plan

Work Instructions

Configuration Management Plan

Interface Control Document

Software Development Templates

Acceptance Test Plan

Maintenance Plan

Software Requirements Specification

Acquisition Plan

Market Research

Software Testing

Action Plan

Marketing Plan

Standard Operating Procedures (SOP)

API Documentation

Needs Statement

Statement of Work

Audience Analysis

Operations Guide

System Administration Guide

Availability Plan

Policy Manual

System Boundary

Bill of Materials

Project Plan

System Design Document

Business Case

Proposal Manager Templates

System Specifications

Business Continuity

Proposal Template

Technical Writing Templates

Business Plan

Quality Assurance Plan

Test Plan

Business Process

Release Notes

Training Plan

Business Requirements

Request for Proposal

Transition Plan

Business Rules

Risk Management Plan

Troubleshooting Guide

Capacity Plan

Scope of Work

Use Case

Case Study

Security Plan

User Guide

Change Management Plan

Service Level Agreement (SLA)

Verification and Validation Plan

Communication Plan

Setup Guide

White Papers

Concept of Operations

Social Media Policy

Work Instructions

Concept Proposal

Contingency Plan

 

Configuration Management Plan

Conversion Plan