AI Prompts for Business Requirements Specifications

You have been asked to document the business requirements for a new system, process, or change initiative. You understand the business problem, but translating stakeholder conversations into a clear, structured Business Requirements Specification (BRS) can be time-consuming and error-prone.

This article explains how to use AI prompts to draft a Business Requirements Specification efficiently, while maintaining clarity, accuracy, and professional standards.

What is a Business Requirements Specification?

A Business Requirements Specification defines the current and future needs of a business. It captures objectives, scope, stakeholders, high-level requirements, assumptions, and constraints. The document acts as a reference point for business stakeholders, analysts, designers, and delivery teams.

Poorly written business requirements often lead to scope creep, rework, and misalignment between business and technical teams.

Where AI fits in business requirements writing

AI tools such as ChatGPT are well suited to supporting requirements documentation when used correctly. AI can help you:

• Structure the document logically
• Draft clear requirement statements
• Rephrase ambiguous language
• Identify missing sections or assumptions

AI should support your analysis, not replace stakeholder engagement or validation.

Using AI prompts to draft key sections

Business objectives

This section explains why the initiative exists and what success looks like.

Example AI prompt:

“You are a senior business analyst. Draft a clear and concise Business Objectives section for a Business Requirements Specification for a [type of project] in a [type of organisation].”

Scope and boundaries

Clearly defining what is in scope and out of scope prevents misunderstandings later.

Example AI prompt:

“Create an In-Scope and Out-of-Scope section for a Business Requirements Specification. Assume multiple departments and external vendors are involved.”

High-level business requirements

High-level requirements describe what the business needs without prescribing technical solutions.

Example AI prompt:

“Draft high-level business requirements using clear, testable language for a system that supports [business capability].”

Using the Klariti Business Requirements Templates

To avoid starting from a blank page, many analysts use the
Business Requirements Templates (MS Word, 24 pages).
The template provides a proven structure that aligns with best practices and ensures consistency across projects.

You can paste AI-generated drafts into the template sections and then refine them based on stakeholder input.

Klariti Checklist for Writing a Business Requirements Specification with AI

• Clarify the business problem and objectives
• Use AI to draft initial sections
• Review language for clarity and testability
• Validate requirements with stakeholders
• Refine and baseline the document

Next step

For your next project, try drafting one section of your Business Requirements Specification using an AI prompt, then compare it with your usual approach.