Design Document Templates (MS Word/Excel) + Data Dictionary

You can use this Design Document template to describe how you intend to design a software product and provide a reference document that outlines all parts of the software and how they will work.

This template gives the software development team an overall guidance of the architecture of the software project.

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Use this template to:

  • Describe structures that reside within the software, including attributes and relationships between data objects.
  • Map information flow characteristics into the program structure.
  • Describe internal and external program interfaces as well as the design of human interface.

This template helps you capture the System Architecture, Data Design, Detailed Design, Hardware Detailed Design, Software Detailed Design, External Interface Design, and Human-Machine Interface.

Design Document Template: MS Word Blue Theme



Design Document Template: MS Word Red Theme

In large software development projects, the Design Document helps coordinate a large team under a single vision when developing applications. Here are some sample screenshots of the MS Word templates.

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Design Document Template: Table of Contents

1.  Executive Summary

1.1 Purpose of this document
1.2 Identification
1.3 Scope
1.4 Relationship to Other Plans
1.5 Methodology, Tools, and Techniques
1.6 Policies, Directives and Procedures

2 Design Overview

2.1 Background Information
2.2 System Evolution Description
2.3 Current Process
2.4 Proposed Process
2.5 Technology Forecast
2.6 Constraints
2.7 Design Trade-offs
2.8 User Characteristics
2.8.1 User Problem Statement
2.8.2 User Objectives

3 System Architecture

3.1 Hardware Architecture
3.2 Software Architecture
3.3 Communications Architecture

4 Data Design

4.1 Database Management System Files
4.2 Non-Database Management System Files

5 Detailed Design

5.1 Hardware Detailed Design
5.2 Software Detailed Design
5.2.1 Module [X] Processing Local data structures
5.2.2 Module [X]
5.3 Communications Detailed Design

6 External Interface Design

6.1 Interface Architecture
6.2 Interface Detailed Design

7 Human-Machine Interface

7.1 Interface Design Rules
7.2 Inputs
7.3 Outputs
7.4 Navigation Hierarchy
7.4.1 Screen [x.1]
7.4.2 Screen [x.2]
7.4.3 Screen [x.3]

8 System Integrity Controls

9 Appendix A

9.1 Requirements Traceability Matrix
9. Glossary of Terms

Free Requirements Traceability Matrix template

Requirements Traceability Matrix

Free Data Dictionary Template

Data Dictionary instructions

Data Dictionary – Sample Entity

Design Document Template: Contents & Format

The templates are in Microsoft Word format
(.doc) and can be downloaded online for only $9.99. The template pack includes the following documents:

2 x Design Document Templates 22 pages Download Word template
Requirements Traceability Matrix 6 pages Download Word template
Data Dictionary Template 8 pages Download Word template

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Product Specifications

File Format: The templates are in Microsoft Word  (.docx) format.

Opening the Files: You don’t need any special software to unzip the files. To unzip the files, right click on it, then select Extract, and save it to your computer.

Getting Started: Depending on your MS Office settings, the files may say Read Only when you open them. If this occurs, click FileSave As and save the files. There are no security settings on any of the files.

Images: All of the images in the templates are copyright free.