Business Continuity Plan Template (MS Word/Excel)

You can use this Business Continuity Plan Template (48-page Word + 12 Excel spreadsheets), free Business Impact Analysis, and Damage Assessment Report templates to recover quickly and effectively from an unforeseen disaster or emergency.

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Download Business Continuity Plan Templates

Business Continuity: Key Benefits

This Business Continuity Plan helps you to:

  • Assess potential risks and prepare contingencies for unforeseen events, such as disaster scenarios
  • Maintain a minimum level of service while restoring your organization to normal business operations
  • Protect the customer base and protect business functions which provide products or services
  • Minimize interruptions to normal operations
  • Minimize the economic impact of the interruption
  • Establish alternative means of operation in advance
  • Train personnel with emergency procedures
  • Restore service to normal mode of operation

Recovery Point Objective excel spreadsheet

This Business Continuity Plan (BCP) template will help you establish procedures to recover systems following a disruption.

It allows you to:

  • Define Notification & Activation phases to detect and assess damage
  • Identify the activities, resources, and procedures needed during interruptions to normal operations.
  • Assign responsibilities to authorized personnel
  • Ensure coordination with staff who participate in the Disaster Recovery Planning.

Business Continuity & Disaster Recovery

Business Continuity is PROACTIVE.
How do I avoid or mitigate the impact of a risk

Disaster Recovery is REACTIVE.
How do I recover from a disaster and restore the organization to normal business operations after a risk has occurred. Disaster Recovery is part off the overall Business Continuity plan

This BCP provides templates, checklist, forms, and guidelines that cover all functions required in Business Continuity Planning. These include preparing risk assessments, mitigating against potential crises, procedures to handle the disaster recovery phase, and organizing testing, training and maintenance instructions for keeping the plan up-to-date.

Business Continuity Plan: Blue Theme

Business Continuity Plan cover page, legal text, and document style conventions

Table of Contents

  Introduction, scope, and definitions

Response checklist

Communication Plan chapter 

Risk Assessment chapter

Business Continuity Plan: Red Theme

Business Continuity Plan cover page, legal text, and document history

Project overview and table of contents

Business Continuity Plan Template

Cover page of the red theme for the Business Continuity Plan template

Business Continuity Plan Template - Sample Data

Chapter 1, Introduction

Business Continuity Plan Template

Chapter 2, Management Approach

Business Continuity Plan Template

Chapter 3, Risk Assessment

Business Continuity Plan Template

Chapter 4, Contingency Strategy

Business Continuity Plan Template

Chapter 5.1, Disaster Recovery Tasks

Business Continuity Plan Template

Chapter 7, Communication Plan

Business Continuity Plan Template

Chapter 8, Testing

Business Continuity Plan: Free MS Word Templates

Business Impact Analysis

Damage Assessment Report – MS Word template

12 Excel Templates

Disaster Recovery Matrix spreadsheet

Hardware inventory excel spreadsheet with Count of Results chart

Hardware Inventory spreadsheet

Inspection Report spreadsheets


Responsibility Matrix

Recovery Tests

Desktop Inventory


System Profiles spreadsheet with Critical column for sorting low, medium and high runs

Recovery Tasks spreadsheet

Risk Assessment spreadsheet with Low, Medium, High categories

Communication Schedule

Table of Contents

1 Introduction

1.1 Purpose

1.2 Applicability

1.3 Scope

1.4 Critical Business Functions

1.5 Planning Principles

1.6 Assumptions

1.7 Prerequisites

1.8 Backup Site

1.9 Alternative Back-up Sites

2 Management Approach

2.1 Policy

2.2 Governance and Accountability

2.3 Business Continuity Contacts

2.4 Vendor Contacts

2.5 Roles & Responsibilities

3 Risk Assessment

3.1 Deliberate Disruption

3.2 Environmental Disasters

3.3 Services

3.4 Systems

3.5 Security

3.6 Other Potential Scenarios

4 Contingency Strategy

4.1 Backup and Recovery Strategies

4.1.1 Objectives

4.2 System Description

4.2.1 Recovery Response Time

4.2.2 Single Points of Failure

4.2.3 Latency

4.2.4 System Redundancy

4.2.5 Data Integrity

4.2.6 Business Costs during Downtime

4.2.7 Backup Procedures

4.2.8 Data Restore Procedures

4.2.9 Maintaining Log Files

4.2.10 Fail Over Procedure

4.2.11 Recovery Steps

4.2.12 Restoring Service

4.2.13 Hot Stand By

4.2.14 Spare Systems

4.2.15 Data Recovery

4.3 Backup Site

4.3.1 Office space Work space Meeting space Storage space Safe

4.3.2 Office equipment Telephone Fax E-mail Mail, courier, and messenger services Stationery, photocopying, and other facilities

4.3.3 Computer equipment Personal Computers Printer Non-Recovery Departments and Personnel

4.4 Returning to Normal Operations

4.4.1 Original Site Restoration

4.4.2 Concurrent processing

4.4.3 Plan deactivation

5 Disaster Recovery Procedures

5.1 Disaster Recovery Task #1

5.2 Disaster Recovery Task #2

6 Notification & Activation Procedures

6.1 Criteria for activating the Disaster Recovery Plan

6.2 Procedure for activating the Disaster Recovery Plan

6.2.1 Decision to Invoke the Disaster Recovery Plan

6.2.2 Invoking the Disaster Recovery Site

6.2.3 Contacting the Third Party Recovery Team

6.2.4 Contacting the Operations Managers

6.2.5 Contacting the Operations Team

6.2.6 Contacting the Human Resources Manager

6.2.7 Contacting Remote Users

6.2.8 Activating the Communications Plan

6.2.9 Moving to the Backup Site

6.2.10 Getting Setup on the Backup Site

6.3 Damage Assessment Procedure

6.4 Response Checklist

6.5 Follow-Up Checklist

7 Communications Plan

7.1 Communications Schedule

7.2 Message to Employees

7.3 Message to Clients

8 Testing

8.1 Testing Approaches

8.2 Testing Tasks

8.3 Testing Schedule

9 Training

9.1 Scope

9.2 Training Requirements

9.3 Audience

9.4 Roles and Responsibilities

9.5 Training Evaluation

9.6 Delivery Method

9.7 Materials

9.8 Duration

9.9 Size

9.10 Facilities

9.11 Instructor Evaluation

9.12 Updates

9.13 Staffing

10 Maintenance

10.1 Maintenance Activities

10.2 Configuration Management

10.3 Risk Assessment

10.4 Testing

10.5 System Protection

10.6 Maintenance Reports

10.7 Documentation

10.8 Quality Assurance Activities

11 Appendices

Product Details

The templates are in Microsoft Word and Excel.

The template pack includes the following documents:

2 x Business Continuity Plan templates 48 page template Download Word template
Business Impact Analysis 2 page template Download Word template
Damage Assessment Report 1 page template Download Word template
Communications Schedule 1 x worksheet Download Excel template
Desktop Inventory 1 x worksheet Download Excel template
Disaster Recovery Matrix 1 x worksheet Download Excel template
Hardware Inventory 1 x worksheet Download Excel template
Inspection Report 1 x worksheet Download Excel template
Inventory Profiles 1 x worksheet Download Excel template
Recovery Point Objective Matrix 1 x worksheet Download Excel template
Recovery Tasks 1 x worksheet Download Excel template
Recovery Tests 1 x worksheet Download Excel template
Responsibility Matrix 1 x worksheet Download Excel template
Risk Assessment 1 x worksheet Download Excel template
System Profiles 1 x worksheet Download Excel template

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Download Templates Here

Product Specifications

File Format: The templates are in 

Microsoft Word  (.docx) and

Excel format (.xlsx).

File Size: The Download file is 2 MBs.

Opening the Files: You don’t need any special software to unzip the files. To unzip the files, right click on it, then select Extract, and save it to your computer.

Getting Started: Depending on your MS Office settings, the files may say Read Only when you open them. If this occurs, click File, Save As and save the files. There are no security settings on any of the files.

Images: All of the images in the templates are copyright free.