Functional Requirements Specification Template (MS Word)

You can use this Functional Requirement template to define a function of a software system and how the system must behave when presented with specific inputs or conditions. These may include calculations, data manipulation and processing and other specific functionality.

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Functional Requirements Template: Purpose

Use this Functional Requirements template to:

  • Specify particular behaviors of a system.
  • Help the reader understand why a requirement is needed.
  • Track requirements through the development of the system.

This Functional Requirements template includes a 27 page template in MS Word™ format, which can be easily modified for your next project.

Functional Requirements Template: Blue Theme

You can use the requirements to generate use cases. Each use case describes one or more functional requirement and capture the scope, business objectives, and functional and non-functional requirements of the current/proposed system.  A typical functional requirement has a unique name, number, summary, and a rationale.






Functional Requirements Template: Red Theme


Functional Requirements Template

Functional Requirements: Project Stakeholders’ Approval Page

Functional Requirements Template

Chapter 1, Introduction

Functional Requirements Template

Assumptions, Constraints, and Dependencies

Functional Requirements Template

Functional Requirements Template: Chapter 2, Overall Description

Functional Requirements Template

Functional Requirements Template: Chapter 3, Functional Requirements

Functional Requirements Template

Functional Requirements Template: Sub-sections for each Functional Requirement

Functional Requirements Template

Functional Requirements Template: Chapter 4, System Requirements

Functional Requirements Template

Functional Requirements Template: Chapter 4.3, User Requirements

Functional Requirements Template

Functional Requirements Template: Chapter 5, Non-Functional Requirements

Functional Requirements Template

Functional Requirements Template: Chapter 6, Data Requirements

Functional Requirements Template

 Functional Requirements Template: Chapter 7, External Interface Requirements

Functional Requirements Template

Functional Requirements Template: Chapter 8, Design Constraints

Functional Requirements Template

Functional Requirements Template: Chapter 9, Improvements and Impacts

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Free Requirements Traceability Matrix Template

Free Data Dictionary Template


Data Dictionary instructions

Data Dictionary – Sample Entity

3 Free Functional Requirements Excel spreadsheet


Functional Requirements Excel spreadsheet

Non-Functional Requirements Excel spreadsheet

Reporting Requirements Excel spreadsheet

Functional Requirements Evaluation Form

Functional Requirements Template: Table of Contents

1 Introduction
1.1 Purpose of this document
1.2 Scope
1.3 Organization Profile
1.4 Assumptions
1.5 Constraints
1.6 Dependencies

2 Overall Description
2.1 Product Perspective
2.2 Product Functions
2.3 Operating Environment
2.4 User Characteristics

3 Functional Requirements
3.1 Functional Requirement n
3.2 Functional Requirement n
3.3 Functional Requirement n

4 System Requirements
4.1 Software Requirements
4.1.1 Software Functionality
4.1.2 Software Characteristics
4.2 Hardware Requirements
4.2.1 Hardware Functionality
4.2.2 Hardware Characteristics
4.3 User Requirements
4.4 Input and Output Requirements
4.5 Communications Requirements
4.5.1 Communications Hardware
4.5.2 Communications Software
4.6 Usability Requirements

5 Non-Functional Requirements
5.1.1 Accuracy
5.2 Audit Trail
5.3 Availability
5.4 Capacity Limits
5.5 Data Retention
5.6 Operational Requirements
5.7 Performance
5.8 Recoverability
5.9 Reliability
5.10 Security Requirements
5.11 Timing

6 Data Requirements
6.1 Data Structures and Relationships
6.2 Data Framework and Relationships
6.3 Data Inputs
6.4 Data Outputs
6.5 Inter-functional Data Definitions
6.6 Component Cross Reference

7 External Interface Requirements
7.1 Software Interfaces
7.2 Hardware Interfaces
7.3 Communications Interfaces
7.4 User Interfaces

8 Design Constraints
8.1 Software Design Constraints
8.1.1 Software Interfaces
8.1.2 Software Packages
8.1.3 Database
8.1.4 Operating System
8.1.5 Tolerance, Margins and Contingency
8.2 Hardware Design Constraints
8.2.1 Hardware Requirements and Environment
8.2.2 Hardware Standards
8.2.3 Hardware Interfaces
8.3 User Interface Constraints
8.3.1 User Characteristics
8.3.2 Environment/Operational Constraints
8.4 Memory Constraints

9 Improvements and Impacts
9.1 Improvements to Existing Capabilities
9.1.1 Upgrades and Enhancements to Existing Capabilities
9.2 Impacts
9.2.1 User Impacts
9.2.2 Operational Impacts

10 Requirements Traceability Matrix


Functional Requirements Template: Content & Purpose

The template is in Microsoft Word format and can be downloaded online for only $9.99. The template pack includes the following documents:

Functional Requirements Template 27 pages Download Word template
Requirements Traceability Matrix 6 pages Download Word template
Data Dictionary Template 8 pages Download Word template
Functional Requirements spreadsheet 2 worksheets Download your template
Reporting Requirements spreadsheet 1 worksheet Download your template
Evaluation Form 1 worksheet Download your template

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File Format: The templates are in Microsoft Word  (.docx) and Microsoft Excel (.xlsx) format.

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Images: All of the images in the templates are copyright free.

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