System Design Document Templates (MS Word/Excel)

Use this System Design Document template to record the results of the system design process and describes how the system will satisfy the Requirements Specification.

Use this System Design Document template to:

  • Identify the software products to be produced.
  • Describe benefits, objectives and goals.
  • Discuss trade-off analyses, such as resource use versus productivity.
  • Identify constraints and contingencies.

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MS Word Template: Blue Theme

This System Design Document is a 22 page template in MS Word format, which can be easily modified for your next project. It also includes Free Requirements Traceability Matrix and Data Dictionary templates. Please see more screenshots and the Table of Contents below.

MS Word Template: Red Theme

The System Design Document (SDD) interprets the requirements into a description of the structure, components, interfaces, and data necessary to support the build process.

Design Document Template

Document History

Design Document Template

Chapter 1, Executive Summary

Design Document Template

Chapter 2, Design Overview

Design Document Template

Chapter 3, System Architecture

Design Document Template

Chapter 4, Data Design

Design Document Template

Chapter 5, Detailed Design

Design Document Template

Chapter 5.2, Software Detailed Design

Design Document Template

Chapter 6, External Interface Design

Design Document Template

Chapter 7, Human Machine Interface

Design Document Template

Chapter 8, System Integrity Controls

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System Design Document Template: Table of Contents

1.  Executive Summary
1.1 Purpose of this document
1.2 Identification
1.3 Scope
1.4 Relationship to Other Plans
1.5 Methodology, Tools, and Techniques
1.6 Policies, Directives and Procedures

2 Design Overview
2.1 Background Information
2.2 System Evolution Description
2.3 Current Process
2.4 Proposed Process
2.5 Technology Forecast
2.6 Constraints
2.7 Design Trade-offs
2.8 User Characteristics
2.8.1 User Problem Statement
2.8.2 User Objectives

3 System Architecture
3.1 Hardware Architecture
3.2 Software Architecture
3.3 Communications Architecture

4 Data Design
4.1 Database Management System Files
4.2 Non-Database Management System Files

5 Detailed Design
5.1 Hardware Detailed Design
5.2 Software Detailed Design
5.2.1 Module [X] Processing Local data structures
5.2.2 Module [X] 5.3 Communications Detailed Design

6 External Interface Design
6.1 Interface Architecture
6.2 Interface Detailed Design

7 Human-Machine Interface
7.1 Interface Design Rules
7.2 Inputs
7.3 Outputs
7.4 Navigation Hierarchy
7.4.1 Screen [x.1] 7.4.2 Screen [x.2] 7.4.3 Screen [x.3]

8 System Integrity Controls

9 Appendix A
9.1 Requirements Traceability Matrix
9.4 Glossary of Terms

Free Requirements Traceability Matrix Template

Requirements Traceability Matrix

Requirements Traceability Matrix

Free Data Dictionary Template

Data Dictionary

Data Dictionary instructions

Data Dictionary – Sample Entity

System Design Document Template: Contents & Format

The templates are in Microsoft Word format and can be downloaded online for only $9.99. The template pack includes the following documents:

System Design Document Template 22 pages Download System Design Document template
Requirements Traceability Matrix 6 pages Download System Design Document template
Data Dictionary Template 8 pages System Design Document templates

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Product Specifications

File Format: The templates are in Microsoft Word (.docx) format.

Opening the Files: You don’t need any special software to unzip the files. To unzip the files, right click on it, then select Extract, and save it to your computer.

Getting Started: Depending on your MS Office settings, the files may say Read Only when you open them. If this occurs, click FileSave As and save the files. There are no security settings on any of the files.

Images: All of the images in the templates are copyright free.

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Here is a sample list of our customers.

Technical Support

I am here to help you with any questions. You can contact me directly if you need any helping using these templates.

What file formats do the templates work in?

The files work in MS Word 97, 2003, 2007, Office 2010, Office 2016, Windows 7, XP, Vista, and Apple iWork (if you have Word for Mac), and Google Docs.

How do I get my templates?

After you make the payment, you are sent an email. This has a link to a Download Page from where you can save the templates,

Where are my templates?

By default, when you download the files, they are saved to the Download folder on your computer.

What is the refund policy?

We offer a 60 days refund policy.

I have not received my product. Who do I contact?

Please email ivan at or info at or ivanawalsh at Please include your order number.

Help! I’ve accidentally deleted my templates!

Just drop us a line with the order number. We’ll send it out.

Why does my file say it’s corrupt?

If you open a zip file during the download, it may display an error message that the file is corrupt. What this means is that not all of the file have downloaded and therefore the system thinks its contents are corrupt. Please try to download the file again or contact us for assistance. Email us the receipt number you received from eJunkie and we’ll send you another copy.

How Do I Buy the Templates?

This page explains the order process.

It shows how to order templates, how can you pay (with PayPal or with Credit Cards), and how to download the template.

How do I Download the Templates?

After you buy the order, you’ll get an email with a link to download the templates.

If you have any problem downloading the templates, send me the order number and I will get back to you.

Please allow 12 hours for a response as our time zone may be different than yours.

How do I Pay with my Credit Card (Instead of PayPal)

This page explains how to buy templates using your credit card instead of PayPal.

Note: You do NOT need a PayPal account to place an order. You can pay for your order using your credit or debit card.

Read How to Pay with Your Credit Card (Instead of PayPal) here.

How Can I Contact You?

You can contact me at:

  • Email: ivan at / info at / ivanawalsh at
  • Tel: 00.353.860.886.349
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As we’re in Europe, there may be a time difference when getting back to you.

Again, if there are any problems, just let me know.


Ivan Walsh

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