Functional Requirements Specification Template (MS Word)
You can use this Functional Requirement template to define a function of a software system and how the system must behave when presented with specific inputs or conditions. These may include calculations, data manipulation and processing and other specific functionality.
Functional Requirements Template: Purpose
Use this Functional Requirements template to:
- Specify particular behaviors of a system.
- Help the reader understand why a requirement is needed.
- Track requirements through the development of the system.
This Functional Requirements template includes a 27 page template in MS Word™ format, which can be easily modified for your next project.
Functional Requirements Template: Blue Theme
You can use the requirements to generate use cases. Each use case describes one or more functional requirement and capture the scope, business objectives, and functional and non-functional requirements of the current/proposed system. A typical functional requirement has a unique name, number, summary, and a rationale.
Functional Requirements Template: Red Theme
Functional Requirements: Project Stakeholders’ Approval Page
Chapter 1, Introduction
Assumptions, Constraints, and Dependencies
Functional Requirements Template: Chapter 2, Overall Description
Functional Requirements Template: Chapter 3, Functional Requirements
Functional Requirements Template: Sub-sections for each Functional Requirement
Functional Requirements Template: Chapter 4, System Requirements
Functional Requirements Template: Chapter 4.3, User Requirements
Functional Requirements Template: Chapter 5, Non-Functional Requirements
Functional Requirements Template: Chapter 6, Data Requirements
Functional Requirements Template: Chapter 7, External Interface Requirements
Functional Requirements Template: Chapter 8, Design Constraints
Functional Requirements Template: Chapter 9, Improvements and Impacts
Free Requirements Traceability Matrix Template
Free Data Dictionary Template
Data Dictionary instructions
Data Dictionary – Sample Entity
3 Free Functional Requirements Excel spreadsheet
Functional Requirements Excel spreadsheet
Non-Functional Requirements Excel spreadsheet
Reporting Requirements Excel spreadsheet
Functional Requirements Evaluation Form
Functional Requirements Template: Table of Contents
1 Introduction
1.1 Purpose of this document
1.2 Scope
1.3 Organization Profile
1.4 Assumptions
1.5 Constraints
1.6 Dependencies
2 Overall Description
2.1 Product Perspective
2.2 Product Functions
2.3 Operating Environment
2.4 User Characteristics
3 Functional Requirements
3.1 Functional Requirement n
3.2 Functional Requirement n
3.3 Functional Requirement n
4 System Requirements
4.1 Software Requirements
4.1.1 Software Functionality
4.1.2 Software Characteristics
4.2 Hardware Requirements
4.2.1 Hardware Functionality
4.2.2 Hardware Characteristics
4.3 User Requirements
4.4 Input and Output Requirements
4.5 Communications Requirements
4.5.1 Communications Hardware
4.5.2 Communications Software
4.6 Usability Requirements
5 Non-Functional Requirements
5.1.1 Accuracy
5.2 Audit Trail
5.3 Availability
5.4 Capacity Limits
5.5 Data Retention
5.6 Operational Requirements
5.7 Performance
5.8 Recoverability
5.9 Reliability
5.10 Security Requirements
5.11 Timing
6 Data Requirements
6.1 Data Structures and Relationships
6.2 Data Framework and Relationships
6.3 Data Inputs
6.4 Data Outputs
6.5 Inter-functional Data Definitions
6.6 Component Cross Reference
7 External Interface Requirements
7.1 Software Interfaces
7.2 Hardware Interfaces
7.3 Communications Interfaces
7.4 User Interfaces
8 Design Constraints
8.1 Software Design Constraints
8.1.1 Software Interfaces
8.1.2 Software Packages
8.1.3 Database
8.1.4 Operating System
8.1.5 Tolerance, Margins and Contingency
8.2 Hardware Design Constraints
8.2.1 Hardware Requirements and Environment
8.2.2 Hardware Standards
8.2.3 Hardware Interfaces
8.3 User Interface Constraints
8.3.1 User Characteristics
8.3.2 Environment/Operational Constraints
8.4 Memory Constraints
9 Improvements and Impacts
9.1 Improvements to Existing Capabilities
9.1.1 Upgrades and Enhancements to Existing Capabilities
9.2 Impacts
9.2.1 User Impacts
9.2.2 Operational Impacts
10 Requirements Traceability Matrix
Product Specifications
The templates are in Microsoft Word and Excel format. The template pack includes the following documents:
| Functional Requirements Template | 27 pages |  |
| Requirements Traceability Matrix | 6 pages | |
| Data Dictionary Template | 8 pages | |
| Functional Requirements spreadsheet | 2 worksheets |  |
| Reporting Requirements spreadsheet | 1 worksheet | |
| Evaluation Form | 1 worksheet | |
Product Specifications
File Format: The templates are in Microsoft Word (.docx) and Microsoft Excel (.xlsx) format.
File Size: The Download file is 5 MBs.
Opening the Files: You don’t need any special software to unzip the files. To unzip the files, right click on it, then select Extract, and save it to your computer.
Getting Started: Depending on your MS Office settings, the files may say Read Only when you open them. If this occurs, click File, Save As and save the files. There are no security settings on any of the files.
Images: All of the images in the templates are copyright free.
