Communication Plan Template (MS Word/Excel)
Download these MS Word and Excel Communication Plan templates to increase, enhance, and improve communications among project stakeholders.
Use these templates to schedule and assign responsibilities; specify writers, audience, topics, delivery dates, delivery mechanism, sensitive issues, resources and expected results.
Use this communication plan template to:
- Enhance transparency and accountability to customers, clients and public
- Provide a tangible benefit to customers by providing specific direction, goals and implementable processes
- Exchange messages with groups identified in the Communication Strategy
- Identify the publicity measures necessary to bridge communication and information gaps
- Reflect a strategic approach to communication measures and activities
Communication Plan Template: Blue Theme
This 30 page template pack also includes a Communication Matrix, Communication Schedule, Communication Plan Checklist, Feedback Form, Meeting Schedule and Responsibility Matrix.
Communication Plan Template: Red Theme
You get two templates in the zip file. One blue theme, the other red. The red theme of the MS Word template has the exact same content as the blue theme. You can change the color scheme by updating the styles.
NB: Let me know if you need any help with this.
Chapter 1, Introduction
Team Lead Meetings
Information collection, Reporting and Distribution
Communication Plan: 6 Free Excel Templates
Communication Plan: Responsibility Matrix
Communication Plan: Meetings Schedule
Communication Plan: Feedback Form
Table of Contents
1.4 Document Maintenance
2 Roles and Responsibilities
2.1 Project Structure
2.2 Project Office
2.3 Steering Committee
2.4 Project Sponsor
2.5 Project Director
2.6 Project Manager
2.7 Project Team
2.8 Contractor/Vendor Project Team
2.9 External Stakeholders
2.10 Stakeholder Roles & Responsibilities
2.11 Stakeholder Contact Information
2.12 Stakeholder Information Requirements
3 Internal Communications
3.1 Informal Communications
3.2 Formal Communications
3.2.1 Status Meetings
3.2.2 Status Reports
3.2.3 Letters, Circulars and Memorandums
4 External Communications
5 Other Communications
5.1 News and Print Media
5.3 Dispute Resolution Process
5.4 Escalation Process
5.5 Problem/Defect Tracking Process
6 Project Meetings
6.1 Meeting Plan
6.2 Daily / Weekly Meetings
6.3 Team Leads Meeting
6.4 Individual Team Meeting
6.5 Project Office Meeting
6.6 Leadership Committee Meeting
6.7 Steering Committee Meeting
6.8 Monthly Extended Team Status Meeting
6.9 Executive Update Meeting
6.10 All Hands Meeting
6.11 Orientation Meeting
6.12 Communication Plan Web Page
7 Information Collection, Reporting, and Distribution
7.1 Collection and Reporting
7.2 Distribution, Storage, and Disposition
7.3 Distribution Groups
7.4 E-mail Policy
7.5 Format and Styles Guide
8 Communications Matrix
Communication Plan: Template Pack
The template is in Microsoft Word format and can be downloaded online for only $7.99. The template pack includes the following documents:
|Communication Plan||30 pages|
|Communication Matrix||1 worksheet|
|Communication Schedule||1 worksheet|
|Communication Plan Checklist||1 worksheet|
|Feedback Form||1 worksheet|
|Meeting Schedule||1 worksheet|
|Responsibility Matrix||1 worksheet|
File Format: The templates are in Microsoft Word (.docx) and Excel format (.xlsx).
File Size: The Download file is 2 MBs.
Opening the Files: You don’t need any special software to unzip the files. To unzip the files, right click on it, then select Extract, and save it to your computer.
Getting Started: Depending on your MS Office settings, the files may say Read Only when you open them. If this occurs, click File, Save As and save the files. There are no security settings on any of the files.
Images: All of the images in the templates are copyright free.