How to Get Rid of Backwards P in Word

If you open a document in Word and see what looks like large Ps at the end of every sentence, then the Show/Hide marker has been turned on. To get rid of a backwards P, do the following: Click the Home tab in the ribbon. Look for the Paragraph group. Click on the icon that […]

How To Automatically Correct Typos in Microsoft Word

In MS Word, you can use AutoCorrect to correct typos, capitalization errors, and misspelled words, as well as automatically add symbols and other formatted pieces of text. How To Automatically Correct Typos in Microsoft Word To automatically correct typing mistakes in MS Word, follow these steps: Click File, Options, then select Proofing. Select AutoCorrect Options. In the Replace box, type a word […]

MS Word: Insert File Name into Document Header

If you want to insert the file name into MS Word header, follow these steps: Open MS Word. Click the Insert tab. From the Header & Footer group, click [Header] or [Footer]. From the drop-down menu, choose a Header or Footer style. Return to the Insert tab. From the Text group, click Quick Parts, then […]

10 Steps to Writing ‘Plain Language’ Business Proposals

I found the Plain Language writing technique by accident. It’s also called Plain English, by the way. I was reading a lot about Warren Buffet a few years back and came across a nice, short document he wrote for the SEC. These are the folks who submit legal and business document to Wall Street when […]

Business Rules vs. Business Requirements

Summary: Understand the difference between business requirements and business rules before you start defining the business process. This Klariti tutorial will explain how to write business requirements and how, and where, to include business rules in your process and workflow designs. Business Rules vs. Business Requirements One area where many graduates and business analysts get […]

How to Write Abstracts – Part 1

I had planned to call this article ‘The Nine-Step Strategy for Writing Summaries That Intrigue Readers’ but had a second look. It’s a bit long. And as this article is about writing headlines, summaries and abstracts, well… Let’s stick to the plan.

“An abstract highlights the key points you want your reader to remember after they’ve read your document.“

4 Business Report Writing Tips

Do you freeze when sitting down to write long reports? While most of us can write short emails, status reports, and project plans, writing long business documents can be more difficult. How do you start? Here’s a four step approach for writing long documents. It makes it easy for you as the writer and more […]

5 Headline Writing Tips From the BBC

How can the BBC make you a better business writer? Let’s take headlines. Unless readers are attracted to your headline, they won’t click on it. If they don’t click on the headline, they don’t read your blog post. You can see why headlines are important, right? They’re the ‘teaser’ for your article. So, how do […]

The Jennifer Hudson Guide to Size Zero Writing

You have to admire Jennifer Hudson. When most celebrities go from ‘full-bodied’ to size zero, there’s a backlash, especially from loyal fans who feel they’ve sold out. Jennifer seems to be the exception. As a business writer, I try to look at situations like this. What makes it so different? What kernel of an idea […]

3 (Very) Persuasive Writing Techniques

Wouldn’t it be great if you could influence others a little bit more? Not total mind control but agreeing with your point of view, taking more action, following your advice. 5 Persuasive Business Writing Techniques The problem with persuasion is that if you use it incorrectly it comes across as coarse, bullying or heavy-handed. Think […]

American English v UK English: 13 Differences

The difference between American English and British English once caused George Bernard Shaw to say that the United States and United Kingdom are “two countries divided by a common language.” So, how you avoid making mistakes when writing business documents for American readers? 13 Common Problems When Writing American English …a porter in a British […]

The Ryanair Guide to Assertive Writing

A quick Google for ‘Ryanair sucks’ returns thousands of hits. It’s one of the most despised airlines in the world. And rightly so. It makes huge profits, destroys old monopolies, and ‘names and shames’ those that cross its path. As a business writer, you can learn a lot from Ryanair. I’ve studied their press releases, […]

10 Steps To Better Writing

Here’s a ten step formula to writing better business documents. What would you change? Write the first word. Write the first line. Write the first paragraph. Write the second paragraph. Connect the first and second paragraph. Write the third paragraph. Connect the first, second, and third. Read it aloud. Write it again. Continue writing.

How to Write Bullet and Number Lists (with examples)

It’s easy to go wrong with bullet lists. Should it have a period at the end? Should it start with a capital letter? Here are some guidelines to make things simple. Bullet Lists v Number Lists When do you use bullets instead of numbers? Use number lists to: Identify a sequence of actions to be […]

7+1 Cures For ‘Boring’ Business Writing

Be interesting. That’s the golden rule of great business writing. If you feel your words are boring, the reader will sense it and flee. Will they take action? No, of course not. Would you? How can I make something boring more interesting? Remember, everything is interesting if you see it from the right angle. It’s […]