Contingency Plan Templates (MS Word + 9 x Excels)

This template pack includes a 20-page Contingency Plan Template in MS Word, and 9 Excel spreadsheets. You can use this template to write your first contingency plan. It includes helpful explanatory text that walks you through the process of setting up your first contingency plan project. You can change everything in the document – text, images, and tables. There are no special plug-ins, macros, or installation files. Just download the templates and get started.

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Contingency Plan Template - Download Here

Contingency Plan Definition

A Contingency Plan is a formal document that outlines the steps to be taken to control an emergency or disaster. Contingency planning provides a template on how to prepare for a disaster scenario, the steps to take, and its relationship to other parallel activities, such as disaster recovery procedures.

contingency-plan-template-word-recovery-operations

In the Quality Milestones chapter, we’ve added a nice Note to the text to display some instructional text.

Contingency Plan Purpose

The purpose of a Contingency Plan is to help you return to daily operations after an emergency or disaster scenario.

A Contingency Plan helps Operations Managers to:

  • Assign responsibilities
  • Identify key staff
  • Minimize customer inconvenience
  • Protect resources
  • Prepare budgets
  • Prepare an action plan

Template Design

The templates include specific styles to help you ensure consistency across the document, reduce rework and formatting, and give your document a more polished appearance.

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Examples of Styles for the Body, Bullet lists, Notes, Table text and headers

quality-assurance-plan-template-sample-style

Examples of different notes, message, and warning styles you might want to add to your contingency plan

example of how to apply a style to the template

This sample screenshot from the Software Development template pack shows you how to apply the Body style to text.

Who is this template for?

This template was written for the following:

  • Senior staff members responsible for contingency planning, including funding to develop, test and maintain the plan.
  • Contingency plan coordinator or manager responsible for developing and maintaining the plan.
  • Operations Managers, especially those who may be new to this area and are looking for a little direction on how to get started.
  • In a small business, this person may be the owner or a senior line manager.
  • The forms, checklists, and spreadsheets will also help you get up to speed fast.

contingency-plan-template-word-coverpage

The cover page, legal text, and the preface

Table of Contents

The Table of Contents of this Contingency Plan template is as follows:

1. Introduction
1.1. Document Overview
1.2. Purpose
1.3. Applicability
1.4. Scope
1.4.1. Planning Principles
1.4.2. Assumptions
1.5. Relationship to other plans

2. Concept of Operations
2.1. System Description
2.2. Line of Succession
2.3. Responsibilities
2.4. Testing and Maintenance
2.4.1. Tabletop Testing
2.4.2. Technical Testing

3. Notification and Activation Phase

4. Recovery Operations
4.1. Recovery Goal #1
4.2. Recovery Goal #2
4.3. Recovery Goal #3

5. Return to Normal Operations
5.1. Original or New Site Restoration
5.2. Concurrent Processing
5.3. Plan Deactivation

6. Appendix A: Contingency Plan Approval

7. Appendix B: Definitions
7.1. Definitions, Acronyms, and Abbreviations

MS Word Templates and Forms

Her are some examples of the MS Word templates and forms that you’ll get in the download file.

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This is the cover page, documentation conventions and guidelines, and legal text.

contingency-plan-template-word-introduction

Here we have the first chapter of the Contingency Plan. You can change these levels if you wish.

 contingency-plan-template-word-recovery-operations

The Recovery Operations chapter

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This chapter shows you how the text, tables, and bullet lists are presented.

You can see from this that we use white space to make the document more readable.

Excel Spreadsheets

You also get nine spreadsheets to help track, plan, and monitor the progress of different QA tasks.

Here are some examples of the excel spreadsheets that you get.

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Note that the first tab is the Table of Contents. If you click on the links on it, it opens each of the spreadsheets.

contingency-plan-template-excel-checklist

 Use this checklist to capture the decisions that need to be made to contain a disaster scenario and implement the contingency plan. Identify the categories that will be affected, such as Organisation or User groups, then identify the risk, the likelihood of this occurring, and the difficulty of making a decision.

contingency-plan-template-excel-risk-status

Enter the number of days to complete the tasks.

In this example, the min number of days is 1, the max 10. This means that a Red arrow is shown for tasks that, on average, tasks that take less than four days; yellow means they are on track, and Green ahead of schedule. You can change the numbers to suits your needs.

contingency-plan-template-excel-risk-report

In each column you add your own risks, instead of the ones listed.
State here the value of the risk: probability of occurrence * impact.
Remove the X (sample placeholders) and enter an x if a risk is still open.
Color these cells Red is the risk is closed or Green if it’s still open.

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Contingency Plan spreadsheet

contingency-plan-template-excel-risk-log

 [Use this Risk Log to capture all known risks, the likelihood, severity, and impact (in financial terms) of a disaster scenario; the action required to resolve this; who is responsible for each task and its status. You can also use the Status Report spreadsheet to monitor the progress of each task.]

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We also show you how to apply conditionally formatting to your spreadsheets, including adding status icons.

Technical Details

The Contingency Plan template is 20 pages in MS Word, 3962 words, and written in US English.

  • Page Count – 20 Pages
  • Word Count – 3962 words
  • Language – US English

File Formats & Contents

The templates are in Microsoft Word and Excel format.

  • Contingency Plan Template Blue Theme in MS Word .DOCX format.
  • Contingency Plan Template Red Theme in MS Word .DOCX format.
  • Contingency Plan Template in MS Word .DOT format.
  • Contingency Plan Template PDF Sample.

9 x MS Excel spreadsheets

  • Risk Log
  • Risk Register
  • Risk Plan
  • Status Report
  • Checklist
  • Document Plan
  • Failure Analysis
  • Questionnaire
  • Contingency Plan Budget

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Contingency Plan Template - Download Here

Product Specifications

File Format: The templates are in Microsoft Word  (.docx) and Microsoft Excel (.xlsx) format.

Opening the Files: You don’t need any special software to unzip the files. To unzip the files, right click on it, then select Extract, and save it to your computer.

Getting Started: Depending on your MS Office settings, the files may say Read Only when you open them. If this occurs, click FileSave As and save the files. There are no security settings on any of the files.

Images: All of the images in the templates are copyright free.

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FAQs

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Here is a sample list of our customers.

Technical Support

I am here to help you with any questions. You can contact me directly if you need any helping using these templates.

What file formats do the templates work in?

The files work in MS Word 97, 2003, 2007, Office 2010, Office 2016, Windows 7, XP, Vista, and Apple iWork (if you have Word for Mac), and Google Docs.

How do I get my templates?

After you make the payment, you are sent an email. This has a link to a Download Page from where you can save the templates,

Where are my templates?

By default, when you download the files, they are saved to the Download folder on your computer.

What is the refund policy?

We offer a 60 days refund policy.

I have not received my product. Who do I contact?

Please email ivan at klariti.com or info at klariti.com or ivanawalsh at gmail.com. Please include your order number.

Help! I’ve accidentally deleted my templates!

Just drop us a line with the order number. We’ll send it out.

Why does my file say it’s corrupt?

If you open a zip file during the download, it may display an error message that the file is corrupt. What this means is that not all of the file have downloaded and therefore the system thinks its contents are corrupt. Please try to download the file again or contact us for assistance. Email us the receipt number you received from eJunkie and we’ll send you another copy.

How Do I Buy the Templates?

This page explains the order process.

It shows how to order templates, how can you pay (with PayPal or with Credit Cards), and how to download the template.

How do I Download the Templates?

After you buy the order, you’ll get an email with a link to download the templates.

If you have any problem downloading the templates, send me the order number and I will get back to you.

Please allow 12 hours for a response as our time zone may be different than yours.

How do I Pay with my Credit Card (Instead of PayPal)

This page explains how to buy templates using your credit card instead of PayPal.

Note: You do NOT need a PayPal account to place an order. You can pay for your order using your credit or debit card.

Read How to Pay with Your Credit Card (Instead of PayPal) here.

How Can I Contact You?

You can contact me at:

  • Email: ivan at klariti.com / info at klariti.com / ivanawalsh at gmail.com
  • Tel: 00.353.860.886.349
  • Facebook / Twitter

As we’re in Europe, there may be a time difference when getting back to you.

Again, if there are any problems, just let me know.

Regards,

Ivan Walsh

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