7 Ways to Improve Business Proposal Acceptance Rates

Summary: The acceptance rate of business proposals is determined by cost, experience, and a storytelling-based narrative that persuades evaluator to learn more about your proposed solution.

This Klariti tutorial will explain how to write a story-telling narrative for your business proposal that holds your reader’s attention, highlights your point of view, and encourages them to examine your proposed solution – and contact you for a follow-up presentation.

Work Breakdown Structure template with sample data

Learn more about these Proposal Templates ]

How To Write Better Business Proposals

Why do some Business Proposals get accepted and others never get funding? You can improve your bid win rate if you look at how the Proposal evaluation team, and others in the procurement industry, assess, review and evaluate Proposals.

While each step is important and deserves attention, give extra time to planning your proposal. Give special attention to each specification and functional requirement, use persuasive writing techniques, and get the costs right.

Fail to prepare, prepare to fail.

If you understand the Request For Proposal guidelines before you write your proposal, you stand a much better chance of getting shortlisted.

To do this, make sure their goals and objectives align with your solution. This is where new proposal writers go wrong. Their solution might have merit but does not address the core issues or pain points.

To improve your chance of winning government contracts, look at the planning and research activities first, and then follow these steps when writing the actual Business Proposal.

Write Clearly

One mistake in Proposal writing is to be vague and avoid giving the exact information the assessment team need to review your document. No one likes bids that sidestep costs or other ‘hard’ facts. Discus the project outcome, impact of funds, and then discuss goals, measure objectives, and how to quantify outcomes.

Compliance Issues

Don’t get eliminated in the first wrong. Instead, avoid the mistake of not complying with the purpose, goals and objectives. For example, ensure that you submit the Tax Clearance Form and other mandatory documents.

Define Goals

While your ultimate goal is to get funding and win new business, you also need to outline how to plan to use this money, and why your vision matches the grantmaker’s priorities. To do this, you need to write an interesting, persuasive and compelling proposal.

Follow-up

After you’ve submitted the bid, contact the decision-maker (if allowed under the terms) and discuss the status of your proposal.

Good Writing Skills

Look at other successful Business Proposals and see how the Proposal Writers use different techniques to win over the reader. Understand how to use the advanced writing techniques when developing Proposals and Grants. For example, write in the active voice, be positive, and make it interesting to read. Remember, the assessment team gets many bids every week so make sure yours is a cut above the rest.

Plan It

Demonstrate your planning, research and leadership skills throughout your proposal and show where and how you will address risks/issues are they arise with contingencies if/when things go wrong.

Problem Statement

Outline what you understand as the significant need or problem in your proposal. The more you can articulate the problem, the more likely the grant-makers and Request For Proposal writers will trust your bid.

This also helps if you want to apply to the same agency at a later date. Request feedback about your proposal’s strengths and weaknesses and create a dialogue with the assessment team.

Download Now for only $19.99

Download Template

Learn more about these Proposal Templates ]

Conclusion

Once you have completed the Business Proposal, proof-read it twice. Have you focused your bid on following areas: needs, purpose, feasibility, costs, accountability and experience?

Thousands of templates to jump start your project

Acceptance Test Plan

Contingency Plan

Software Development Templates

Acquisition Plan

Conversion Plan

Software Requirements Specification

Action Plan

Cost Benefit Analysis

Software Testing

API Documentation

Database Design

Standard Operating Procedures (SOP)

Audience Analysis

Datasheet

Statement of Work

Availability Plan

Deployment Plan

System Administration Guide

Bill of Materials

Design Document

System Boundary

Business Case

Disaster Recovery Plan

System Design Document

Business Continuity

Disposition Plan

System Specifications

Business Plan

Documentation Plan

Technical Writing Templates

Business Process

Employee Handbook

Test Plan

Business Requirements

Error Message Guide

Training Plan

Business Rules

Expression of Interest

Transition Plan

Capacity Plan

Fact Sheet

Troubleshooting Guide

Case Study

Feasibility Study

Use Case

Change Management Plan

Functional Requirements

User Guide

Communication Plan

Grant Proposal

Verification and Validation Plan

Concept of Operations

Implementation Plan

White Papers

Concept Proposal

Installation Plan

Work Instructions

Configuration Management Plan

Interface Control Document

Software Development Templates

Acceptance Test Plan

Maintenance Plan

Software Requirements Specification

Acquisition Plan

Market Research

Software Testing

Action Plan

Marketing Plan

Standard Operating Procedures (SOP)

API Documentation

Needs Statement

Statement of Work

Audience Analysis

Operations Guide

System Administration Guide

Availability Plan

Policy Manual

System Boundary

Bill of Materials

Project Plan

System Design Document

Business Case

Proposal Manager Templates

System Specifications

Business Continuity

Proposal Template

Technical Writing Templates

Business Plan

Quality Assurance Plan

Test Plan

Business Process

Release Notes

Training Plan

Business Requirements

Request for Proposal

Transition Plan

Business Rules

Risk Management Plan

Troubleshooting Guide

Capacity Plan

Scope of Work

Use Case

Case Study

Security Plan

User Guide

Change Management Plan

Service Level Agreement (SLA)

Verification and Validation Plan

Communication Plan

Setup Guide

White Papers

Concept of Operations

Social Media Policy

Work Instructions

Concept Proposal

Contingency Plan

 

Configuration Management Plan

Conversion Plan