Here’s how to Stop Word Crashing By Adding Images Correctly. Word lets you add images with different file formats into your documents, such as:
- Enhanced Metafile (.emf)
- Graphics Interchange Format (.gif)
- Joint Photographic Experts Group (.jpg)
- Portable Network Graphics (.png)
- Microsoft Windows Bitmap (.bmp, .rle, .dib)
- Windows Metafile Graphics (.wmf)
- Tagged Image File Format (.TIFF)
This has its advantages but there are also downsides as each type has its own pros and cons.
What file format should I use when inserting images into Word?
Each file format have two main attributes: size and quality.
- BMPs files are large with low quality.
- GIFs are smaller with higher quality.
- PNGs are even smaller and also very high.
The Mistake Most People Make
The mistake most people make is that when they take a screenshot, they paste it directly into Word.
When you do this, Word automatically converts it into a Windows Meta (WMF) file.
That’s a large file size and with relatively poor quality. This is ok if you’re doing a small document that’s not very important. But if you’re doing something over 20 pages that will require printing and converting to other formats, then consider this:
1. Open the image in Microsoft Paint. (Start, All Programs, Accessories, Paint)
2. Save it as a PNG file.
3. In Word, go to Insert, Picture, From File and select the image.
Keep the original image in a dedicated image folder for reference.
Using PNGs instead of BMPs will reduce the size of your documents, improve the output, and make them less likely to crashing.